Japan (Tokyo) Visa Information

Visa requirements for Japan depend on your nationality and current country of residence. Some nationalities can enter Japan visa-free for short stays, while others must apply for a visa in advance. We strongly recommend checking the most up-to-date requirements with the nearest Japanese Embassy or Consulate.

Who Needs a Visa?

• Attendees from countries not included in Japan’s visa-exemption list must obtain a visa before traveling.
• Participants who require a visa to enter Japan for the conference should request an official invitation letter to support their visa application.
• The invitation letter confirms your participation and provides details of the conference but does not guarantee visa approval.

Visa-Free Entry (Short-Term Stay)

• Citizens of many countries (e.g., USA, Canada, UK, EU countries, Australia, Singapore, etc.) can enter Japan without a visa for 15–90 days for short-term business or conference attendance.
• Visa-free entry does not allow paid work.

How to Request an Invitation Letter

To request an invitation letter:

1. Complete the invitation letter request form provided on this page.
2. Ensure all personal and passport details are accurate and complete.
3. After submission, you will receive a confirmation email with further instructions.

The invitation letter is typically issued in PDF format and can be used when submitting your visa application to the Japanese embassy or consulate.

How to Apply for a Japan Visa

1. Gather required documents (may vary by country):
   • Valid passport
   • Completed visa application form
   • Invitation letter
   • Conference registration confirmation
   • Travel itinerary
   • Proof of accommodation
   • Financial proof (if required)
2. Submit your application to the Japanese Embassy or Consulate in your country.
3. Attend an interview or provide biometrics if requested.

When to Apply?

• Apply for your invitation letter as early as possible.
• Visa processing typically takes 5–10 working days, but may take longer depending on your country.
• Please check the Important Dates section for invitation letter and visa deadlines.

Important Notes

• Visa approval is solely at the discretion of the Japanese immigration authorities.
• The conference organizers are not responsible for visa rejections or delays.
• Attendees are advised not to finalize travel arrangements until the visa is granted.

Finding a good hotel can be tricky. So here are some of our favorite hotels near our event location

If you need an invitation letter, please complete this form.